Regular property inspections are one of the most effective ways to protect your investment, identify maintenance issues early, and ensure tenants are looking after the property. But inspections need to be conducted properly — both to be useful and to respect your tenants' legal rights.
How Often Should You Inspect?
Most landlords and letting agents inspect properties every 3 to 6 months. For new tenancies, an inspection at the 3-month mark is common, then every 6 months thereafter. The frequency should be reasonable — inspecting too frequently could be considered harassment.
Legal Requirements
Under the Housing Act 1988, landlords must give at least 24 hours' written notice before entering the property (except in genuine emergencies). You should:
- Give at least 24 hours' notice in writing (email is acceptable)
- Visit at a reasonable time of day
- Not enter if the tenant is not present, unless agreed in advance
- Respect the tenant's right to quiet enjoyment of the property
The Inspection Checklist
Exterior
- Roof — missing or damaged tiles, guttering condition
- Walls — cracks, damp patches, render condition
- Windows and doors — damage, security locks, seals
- Garden/grounds — overgrown, fencing, shared areas
- Drains and external pipework — blockages, leaks
Interior — General
- Walls and ceilings — damp, mould, cracks, decoration
- Flooring — damage, wear, trip hazards
- Doors and windows — operation, locks, handles
- Light fittings and switches — working, damage
- Ventilation — extractor fans working, trickle vents open
Kitchen
- Appliances — working condition, cleanliness
- Worktops and units — damage, hinges, handles
- Plumbing — taps, under-sink pipes, drainage
- Ventilation — extractor fan working
Bathroom
- Sanitaryware — chips, cracks, seals
- Grouting and sealant — mould, deterioration
- Plumbing — leaks, water pressure, drainage
- Ventilation — extractor fan, window
Safety
- Smoke alarms — test all, check battery dates
- Carbon monoxide alarms — test, check expiry
- Fire escape routes — clear, unobstructed
- Electrical sockets — damage, scorch marks, overloading
Documenting Your Inspection
Always document your findings with dated notes and photographs. A written record protects you in case of disputes about property condition, deposit deductions, or maintenance claims. Share a summary with the tenant after each inspection.
Keyvant lets you log inspections per property with notes, dates, and action items — creating a clear audit trail you can refer back to.